to rent computer
guide to renting computer displays
often, audio/visual needs end up at the bottom of a meeting planners'
list. You have a speaker to line up, an audience to gather, materials
to create, and a host of details from meals to sleeping rooms to worry
about. But if the wrong equipment comes in, you find out in a hurry
how important it is.
for the a/v does not have to be a complex task. Your rental supplier
should be able to do most of the work for you. At United, at least,
we need only a few basic pieces of information to make sure your meeting
comes off without a hitch.
for meetings that include computer projection.
Most meetings today involve
a computer at some point. This is what you need to know in advance if
you will be renting equipment to display computer graphics.
- What kind of
computer will you be using? IBM compatible, Macintosh, or something
else? If it's an iMac, be sure to mention that to your rental supplier,
because their requirements are different than other computers.
- What is the computer's
resolution? SVGA is 800 x 600, XGA is 1024 x 768, SXGA 1280 x 1024,
and UXGA 1600 x 1200.
- If you need to
show a workstationor any other computer that's not VGA, SVGA,
XGA, SXGA or Macintoshwhat is its horizontal scan rate?
- If you're using
a laptop, make sure you know how to activate its monitor output. (Newer
laptops can be programmed in the windows setup to have the monitor
output activated at all times. Others might have a command such as
Function-F5 to activate the monitor output. Be sure to try this before
your meeting begins.)
- Will you be showing
- Will you be using
- Will you be using
- How big is the
room you'll be using?
- How many people
will be attending the meeting?
- Is darkening
the room possible? If possible, would it be a problem for your meeting
to do so?
Once you've gathered the above information, there are
still a few choices you'll end up making that will affect the quality
of the image you get and the cost of your rental. The most important
is the type of computer display device you'll use.
Generally, if only a handful of people will be present,
a 27" to 35" monitor is your best bet. If the impression you
make is especially important, you may want to consider a plasma monitor,
which is a flat-screen display, usually 42" or 50" diagonal.
Either way, a
monitor has excellent resolution and you will not have to darken your
If you need to accommodate 10 people or more and especially
color graphics, brightness and contrast are important to you, you'll
want an LCD projector. We have projectors for different screen sizes,
brightness and resolutions available for rental to accommodate any specific
application. If you need to travel, you can rent a projector that weighs
from 5 to 10 pounds. If you need to keep room lights on or expect a
large audience, we can provide projectors up to 4,700 ANSI lumens in
Your last decisions involve the size and type of screen
and the sound system you'll use. For a large meeting, selection of either
can be complex. Room size and conditions, seating arrangements and factors
such as lighting, acoustics, and the types of other equipment you are
using all affect what you need. Your best bet is to get an expert at
United Visual involved, and such advice is available at no charge.