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Needs Analysis Checklist

Please check as many boxes as apply:

How will the room to be used?

 

Room function
 Training Room
 Conference room
 Boardroom

 

Room users
 Instructors
 Sales representatives
 Department managers
 Executives
 Engineers
 Others

 

Room dimensions/layout?
 Ceiling height
 Room length
 Room width

 

Lighting?
 Fluorescent
 Incandescent
 Zoning
 Dimming System
 Windows
 Sky lights

Audience size and seating?
 Theater style seating
 Classroom: tables and chairs
 U-shaped
 Other

A/V requirements

 

Computer projection
 Personal computer
 Mac
 Workstation
 Other:

 

Do you need to compare images side-by-side?
 Yes   No
  See our customer information bulletin:
"How to choose a video or data projector"

 

Video Sources
VCR
    VHS
    SVHS
    Video 8
    Betacam
    Other: _________________________
 Laserdisc
 DVD
 Document camera
 Video camera (record meetings)
Character generator (message boards)
  See our customer information bulletin:
"How to choose a VCR or laserdisc player"

 

Teleconferencing
 Audioconferencing
 Videoconferencing
  See our customer information bulletin:
"How to choose videoconferencing equipment"

 

Slide projection
 Slide projector
 Slide to video converter (to show on video projector)
  See our customer information bulletin:
"How to choose a slide projector

 

Overhead projection
 Overhead projector
 Document camera (to show on video projector)

 

Audio reinforcement
 Program audio
    Mono
    Stereo
    Surround
 Speech reinforcement
    Podium
    Wireless mic(s)
 Background music
    Cassette player or recorder
    CD Player
 Paging System
  See our customer information bulletin:
"How to choose audio equipment

 

Projection screens
 Dimmers on room lights   No dimmers
 Windows   No windows
     If windows:   drapery   blinds  blackout shades  

 

  Type of presentation
 Video presentations
 Data presentations  
 CAD or engineering drawings  
  See our customer information bulletin:
"How to choose a screen"
  See our customer information bulletin:
"How to buy the right size screen"

 

Writing Surfaces
 Easel
 Whiteboard
 Electronic copyboard
 Softboard

 

Podium
 Lectern

 

Control system
A control system simplifies the process of operating equipment. It will guarantee that the correct components are on when needed and minimize problems due to users being unfamiliar with your a/v. Generally, the better the control system, the easier the room will be to use.

 Number of presenters who will use the room: _________
 Will the same people use the room over and over?
     or
 Will new people frequently use?

Will someone on your staff be available to help presenters?
 Always    sometimes    never  

 

For help in planning your next conference room, contact
United Visual, Inc.
1050 Spring Lake Drive
Itasca, Illinois 60143-2082
Phone toll free: 800/ 226-1131