The editors of Presentation Magazine decribe how they chose the best
facilities of the year
A great presentation room is more than
the sum of its partsómuch more. A great room blends architectural beauty
and technological sophistication into a space where effective communication
can take place. It is also a reflection of the organization and people
who created it. Today, more and more organizations are realizing this
and consequently building world-class presentation rooms worth of their
organizationís good name.
Entries are judged in three key areas
1. Presentation technology.
The best presentation rooms offer a
comprehensive mix of presentation technologies, including multimedia
projectors for displaying computer-based slideshows (rear-screen projection
is best), a control system, computer, document camera and digital whiteboard.
We also considered whether the room offered lower-tech presenters the
ability to present via 35mm slides or overhead transparencies.
Another major criterion is the roomís
ability to connect to various networks. Rooms received a major plus
if presenters or audience members could connect to a corporate LAN or
the Internet. Also factored into our decision was the ability to receive
a digital broadcast satellite signal (for training and general news)
as well as the ability to easily videotape a presentation for later
playback. Videoconferencing capabilities were also a big plus.
2. Suitability to task.
Not only should a winning room offer
the right mix of technology, but the roomís physical layout and elements
must be conducive to effective presentations. This means everyone
in the room, including the presenter, should have a clear view of
the projected data. If the primary screen isnít large enough to accomplish
this, secondary screens or monitors should be included in the roomís
Depending on how the room is used,
we considered the ability to reconfigure the placement of tables and
chairs. In multiple-use conference rooms, this is critical. Naturally,
chairs and table space should also be of adequate size and comfortable
enough to sit in for hours at a time. And the room should be lighted
so that projected material can be seen, but audience members can see
each other, read handouts or take notes with ease.
Finally, how a room looks and feels
is important. The best presentation facilities are attractive beyond
their functionality. Many, especially training centers and boardrooms,
are intended to reflect the organization itself. So, they should be
visually impressive, providing a combination of architectural creativity
and high-tech functionality. Since people spend great amounts of time
in a presentation room, we believe the atmosphere should also be pleasant
We received more than 70 entries
for this yearís contest and the editors spent many hours going through
equipment lists, studying photographs and discussing the pros and
cons of each room. Thanks to all who participated. And to the winners,
2000 Presentations Magazine.
Used by permission.